Faculty Club Partnership: Seamless Event Planning Steps for Begijnhof Hotel Guests

Planning a meeting or seminar in Leuven should feel effortless. Thanks to our Faculty Club Partnership, Begijnhof Hotel guests can reserve comfortable rooms with ease and coordinate professional events right next door—without juggling multiple venues across town. This guide explains exactly how to leverage the Faculty Club Partnership, from booking accommodations to sharing parking details and planning breakfast for your attendees.

Who manages events and seminars near Begijnhof Hotel?

Short answer: Events and seminars are handled by the adjacent Faculty Club, located just next to Begijnhof Hotel. Please contact the Faculty Club directly for event details and reservations. You’ll find their contact pathway via our Contact page.

• Contact Begijnhof Hotel: info@bchotel.be • +32 16 29 10 10
• Contact page (for Faculty Club info & parking PDF): https://bchotel.be/en/en-contact/

Why base your event at Begijnhof Hotel

Begijnhof Hotel blends a serene setting with practical conveniences—ideal for focused meetings and comfortable overnight stays.

• 71 guest rooms for groups and teams: With excellent accessibility and spacious parking, the hotel is well-suited for group reservations. For group bookings: info@bchotel.be.
• Next to the Faculty Club: Host your seminar or meeting at the Faculty Club and keep your attendees just steps away in our hotel.
• Calm, inspiring location: On the banks of the River Dijle, with views of the picturesque Groot Begijnhof (a UNESCO World Heritage Site). Guests often describe the environment as peaceful and relaxing—an oasis of calm.
• Close to Leuven’s center: You’re about a 10-minute walk from the vibrant city center—perfect for free time and evening plans.
• Breakfast that fuels the day: Add our extensive breakfast buffet to your stay for €22 per person, served in the authentically restored 13th-century Coach House. It includes classics like eggs, cereal, and fresh fruit, plus smoked salmon, granola bars, mozzarella salad, and locally produced fruit drink. Only for hotel guests.
• Practical parking guidance: Download a PDF with complete parking details and tips via our Contact page to make arrivals smooth for participants.

Who does what: A quick responsibility snapshot

Step-by-step: How to plan a seamless event using the Faculty Club Partnership

1. Define dates and requirements
   Clarify your headcount, session formats, and equipment needs. This helps the Faculty Club advise on suitable spaces and availability.

2. Contact the Faculty Club for your event reservation
   Since events and seminars are managed by the adjacent Faculty Club, connect with them directly for details and bookings. Use our Contact page to access their information quickly: https://bchotel.be/en/en-contact/

3. Reserve your guest rooms at Begijnhof Hotel

   • For group reservations, email info@bchotel.be or call +32 16 29 10 10.
   • We offer 71 rooms and are well-suited for groups and teams thanks to excellent accessibility and spacious parking.
   • Choose room types to match attendee preferences:
     • Convent Rooms: Newly designed with an open bathroom; available with twin or double beds (handy for colleagues sharing).
     • Garden Rooms: Same comforts as Convent Rooms, with views of the landscaped garden.
     • Executive Rooms: Extra space with minimalist styling.
     • Suites: Romantic colors and soft lighting for a more luxurious stay.

4. Plan the daily flow around a productive morning start
   Encourage overnight guests to add the breakfast buffet (€22 p.p.) in our 13th-century Coach House—a calm, energizing start featuring both classics and lighter options. Breakfast is for hotel guests only.

5. Streamline arrivals with the parking PDF
   Share the parking information PDF from our Contact page. Clear instructions reduce late arrivals and ensure attendees head straight to the right place—whether they’re checking into the hotel or walking next door to the Faculty Club.

6. Align schedules for easy transitions
   Build short walking intervals into your agenda. With the Faculty Club next to the hotel, transitioning between sessions and rooms is simple and time-efficient.

7. Set up attendee communications
   Send one consolidated email: event agenda (Faculty Club), hotel check-in details, the parking PDF link, and breakfast notes. A single, clear message reduces questions and helps everyone stay on time.

8. Offer relaxing ways to unwind
   Suggest an informal meet-up in our self-service Honesty Bar after sessions, or encourage a short stroll through the nearby Groot Begijnhof for fresh air in a historic setting.

9. Enhance stays with curated packages
   Depending on your group’s interests, consider adding experiences from our Offers & arrangements page:

   • Culture Package with Museum M: Overnight stay, breakfast in the 13th-century Coach House, and a voucher for free admission to Museum M (Museum M is closed on Wednesdays).
   • Romantic Getaway: Room with breakfast, a bottle of bubbly in the room, romantic decoration, and a small chocolate surprise—ideal for partners accompanying conference attendees.
   • Good Vibes promotion: 5% off an overnight stay with breakfast.
   • Great Rate (long stay): Book 4 nights or more to enjoy a 10% discount with breakfast included.
   • Cycling package “Explore Leuven on 2 Wheels”: Room with breakfast, an electric bike per person (from 2 PM on check-in day until 2 PM on check-out day, longer use depending on availability), a complimentary drink in the Honesty Bar, and tourist information.

   Explore current options: https://bchotel.be/en/specials/

10. Confirm invoicing and travel-agent pathways

    • For invoicing, our VAT (BTW) number is BE0434.903.854.
    • Travel agents can book via these GDS codes:
      • Amadeus: YX-ZGKBCH
      • Sabre: YX-82795
      • Galileo/Apollo: YX-42971
      • Worldspan: YX-BRUBC
      • Pegasus: GL-19401

Featured Q&A for planners

• Who should I contact to book meeting rooms?
  The Faculty Club (next to the hotel) manages events and seminars. Use our Contact page to find their details and reserve your event.

• How many rooms does Begijnhof Hotel have?
  71 rooms, ideal for groups and teams.

• Do you accept group reservations?
  Yes. Email info@bchotel.be for information and reservations.

• Where is Begijnhof Hotel located?
  Tervuursevest 70, 3000 Leuven, Belgium. On the banks of the River Dijle with views over the Groot Begijnhof.

• How far is the hotel from Leuven’s center?
  Around a 10-minute walk to the vibrant city center.

• Is breakfast included?
  Breakfast isn’t automatically included with room-only rates. You can add our extensive buffet for €22 per person (hotel guests only).

• Where is breakfast served and what’s on offer?
  In our authentically restored 13th-century Coach House, featuring eggs, cereal, fresh fruit, smoked salmon, granola bars, mozzarella salad, and locally produced fruit drink.

• Do you have twin-bed rooms?
  Convent Rooms can be reserved with twin or double beds; other categories are double only.

• Is there a bar at the hotel?
  Yes—guests can enjoy drinks in our self-service Honesty Bar.

• Where can I find parking information?
  Download the parking PDF with full details and tips via our Contact page: https://bchotel.be/en/en-contact/

Practical takeaways for a smooth event

• Use the partnership as intended: Book your event with the Faculty Club and your rooms with Begijnhof Hotel for an effortless, next-door setup.
• Reserve early for groups: With 71 rooms and strong group suitability, early coordination secures preferred room types (including twin-bed Convent Rooms for shared stays).
• Standardize attendee info: Share one message with the parking PDF, breakfast info (€22 p.p., hotel guests only), and the Faculty Club meeting location.
• Keep mornings simple: Encourage the Coach House breakfast to start sessions on time and keep attendees energized.
• Enrich the program: Consider the Culture Package with Museum M, the Good Vibes promotion, the Great Rate for extended stays, or the cycling package for leisure time—see current options at https://bchotel.be/en/specials/
• Leverage internal resources:
  • Contact & parking: https://bchotel.be/en/en-contact/
  • Breakfast details: https://bchotel.be/en/bar-breakfast/
  • Gallery for visuals: https://bchotel.be/en/gallery

Conclusion

With the Faculty Club Partnership, event planning becomes remarkably straightforward: host your seminar or meeting at the Faculty Club next door while your attendees enjoy a peaceful stay at Begijnhof Hotel on the banks of the River Dijle—just minutes from Leuven’s vibrant center. Add breakfast in our historic Coach House, circulate the parking PDF for stress-free arrivals, and choose room types that fit your group.

Ready to begin? Contact our team at info@bchotel.be or +32 16 29 10 10 for group reservations and room availability. Prefer to book directly online? Take advantage of our Best Rate Guarantee on the website, and coordinate your event with the Faculty Club via our Contact page.