Invoice Clarity: Understanding Begijnhof Hotel’s VAT Number and Billing Process
Business trips move fast, but accounting needs precision. If you’re preparing an expense claim or need a tax-compliant invoice after your stay in Leuven, this guide explains exactly how to reference the Begijnhof Hotel VAT number and streamline your billing process from start to finish.
Quick answer: What is Begijnhof Hotel’s VAT number?
- Begijnhof Hotel VAT (BTW) number: BE0434.903.854
Keep this identifier with your booking confirmation so your finance team can reconcile charges quickly and accurately.
Why the VAT number matters on your invoice
A VAT (Value Added Tax) number uniquely identifies a business for tax purposes. On accommodation invoices across the EU, including Belgium, the supplier’s VAT number is a key element your company’s accounting team expects to see. Including the correct VAT number:
- Speeds up expense approvals by giving finance a clear supplier identifier.
- Improves audit readiness by aligning your receipt with standard VAT requirements.
- Reduces back-and-forth with accounts payable by avoiding missing-field rejections.
Using the precise format provided by the hotel (shown above) helps prevent mismatches in automated expense systems.
Supplier details at a glance
| Field | Value |
|---|---|
| Business name | Begijnhof Hotel |
| VAT (BTW) number | BE0434.903.854 |
| Address | Tervuursevest 70, 3000 Leuven, Belgium |
| Phone | +32 16 29 10 10 |
| info@bchotel.be |
Tip: Share the table above with your accounting team or save it to your traveler profile for future stays.
How to request an invoice from Begijnhof Hotel
For a smooth, VAT-ready billing experience, follow these steps:
- Reference the hotel’s VAT number: Include BE0434.903.854 in your request or documentation so it’s on hand for your approvers.
- Provide your booking details: Add your reservation number, guest name, and stay dates.
- Share your company billing information: Supply your organization’s legal name, billing address, and (if applicable) your company’s VAT ID.
- State any internal references: If your company uses a purchase order (PO), project code, or cost center, include it so finance can route the invoice properly.
- Choose your contact channel: You can email the hotel at info@bchotel.be or call +32 16 29 10 10. Clear, complete details help minimize follow-up.
For group stays and team reservations, you can also reach the hotel at the same email address to coordinate billing requirements in advance.
What information helps create a VAT-ready invoice?
While individual company policies differ, these fields are commonly expected on VAT-compliant accommodation invoices. When you request billing, provide the details you control and confirm the rest in your final document:
- Supplier details: business name, VAT number (BE0434.903.854), and address
- Invoice specifics: invoice date and a unique invoice identifier
- Guest and stay: guest name(s), arrival/departure dates, and reservation number
- Charge breakdown: room charges and any eligible extras itemized
- Buyer details: your company’s legal name, billing address, and (if applicable) your VAT ID
- Internal references: PO number, project code, or cost center (if used by your company)
Providing this information up front helps your invoice match your company’s expense policy and reduces approval delays.
Corporate travel support: identifiers and logistics
- GDS codes (for travel agents): Amadeus: YX-ZGKBCH, Sabre: YX-82795, Galileo/Apollo: YX-42971, Worldspan: YX-BRUBC, Pegasus: GL-19401. Share these with your TMC to locate the property quickly in booking systems.
- Parking details for travelers who drive: For practical parking information and tips during your stay, download the PDF available via the hotel’s Contact page. This can help you plan arrival logistics and keep relevant records for expense claims.
Frequently asked questions
What should my accounting team use as the supplier address?
Use: Tervuursevest 70, 3000 Leuven, Belgium.
Where can I confirm the VAT number if I’m preparing an expense claim?
The hotel’s VAT (BTW) number is BE0434.903.854. Save it alongside your receipt for quick reference.
How do I make sure my company’s details appear on the invoice?
When you reach out, include your company’s legal name, billing address, and (if applicable) your company VAT ID, plus your reservation number and stay dates. Sending this to info@bchotel.be helps the team prepare suitable billing documentation.
Who should I contact for billing-related questions?
Email info@bchotel.be or call +32 16 29 10 10. For address confirmation or practical logistics (like parking), visit the Contact page.
Practical takeaways
- Always include the Begijnhof Hotel VAT number: BE0434.903.854 on or with your request.
- Provide complete company billing details and internal references (PO/cost center) up front.
- Attach your reservation confirmation and specify the guest name(s) and stay dates.
- If a travel agency books on your behalf, share the hotel’s GDS codes to simplify coordination.
- For on-the-ground logistics, consult the parking PDF linked from the Contact page before you arrive.
- Prefer booking direct online for the hotel’s Best Rate Guarantee and a single point of contact if you need billing assistance.
Related resources to make your stay smoother
- Contact page: find address, phone, email, and the parking information PDF.
- Bar & Breakfast: see what awaits you in the morning before meetings in Leuven.
- Promo’s & arrangementen: explore current offers to align your travel budget and plans.
Conclusion
Accurate, VAT-ready documentation keeps your expense claims moving. For Begijnhof Hotel, use VAT (BTW) number BE0434.903.854, include your company and booking details, and contact info@bchotel.be or +32 16 29 10 10 for billing support. Ready to plan your next trip to Leuven? Book online for the Best Rate Guarantee and enjoy a seamless stay from reservation to reimbursement.